03 Mar
Improved Visibility into Review Processes
Managing documents, content, and digital assets effectively is a crucial part of any review process. However, keeping track of who has provided feedback, who is yet to respond, and whether all stakeholders have reviewed an asset before final approval can be challenging.
To make this process easier, zipBoard has enhanced its review tracking capabilities, providing improved visibility into the status of documents, content, and digital assets.
This enhancement gives project managers, content owners, and reviewers greater control over the review process by identifying bottlenecks, tracking approvals, and ensuring smoother collaboration.
Below, you’ll find everything you need to know about the Document & Content Review Tracking enhancement and how it will improve your review workflows for eLearning courses, live website URLs, videos, PDF documents, submittals, images, and more:
Why Enhanced Review Tracking Matters & How It Streamlines Your Review Workflows
Project managers and designers often struggle to keep document and content reviews on track. There are always issues around:
- Ensuring all required stakeholders provide feedback on time.
- Identifying potential blockers delaying the collaborative review process.
- Making sure subject matter experts (SMEs) review documents and content before moving forward.
The Enhanced Review Tracking system in zipBoard addresses these issues by providing a real-time, structured way to track the status of document and content reviews at both a high level and a granular level.
With Digital Asset Tracking, you can:
- Monitor the review status of each document or content asset: Easily see which stakeholders have viewed, commented, or approved a file, ensuring transparency throughout the review and approval process. This visibility prevents delays and miscommunication by keeping all collaborators on the same page.
- Identify potential blockers: Quickly spot which stakeholders are delaying the process, allowing project managers to take action by sending reminders or reassigning tasks to maintain project momentum.
- Ensure a smooth review cycle: By providing a clear overview of where each digital asset stands in the pipeline, teams can avoid redundant follow-ups, reduce the risk of overlooked feedback, and keep projects moving efficiently.
- Enhance accountability: With clear tracking of who has reviewed and approved a file, teams can ensure that all necessary approvals are in place before moving forward, minimizing errors and unnecessary revisions.
- Improve decision-making: Having an overview of stakeholder feedback at a glance helps managers make informed decisions about project timelines, necessary adjustments, and the overall workflow.
This tracking feature will make managing digital asset approvals easier than ever, giving your team clear oversight of where each digital asset stands in the review pipeline.
What’s Included in the Enhanced Review Tracking Feature?
Key Components
- Review status button in File Modal: Assigned reviewers can now update their review progress directly within the File Modal.
- Dynamic Review Statuses: Reviewers’ statuses update automatically based on predefined stages such as Sent for review, Seen, Commented, Approved, or Requires Changes.
- Version Management: If a designer uploads a new version, previous review statuses remain unchanged, maintaining a clear history of interactions.
Try Document & Content Review Tracking for Free and Simplify Your Review Process!
Book DemoStart Free TrialHow Does the Document & Content Review Tracking Feature Work?
Here’s what happens when you share digital assets with stakeholders for review:
- Assigned reviewers will access the digital asset and provide feedback.
- Their review status for the digital asset updates dynamically (e.g., Seen, Commented, or Approved).
- If revisions are required, the designer uploads a new version and communicates via the Replies tab.
- The overall status of the asset can be changed manually, ensuring flexibility in the review process.
How Different Teams Benefit from the Enhanced Review Tracking Feature
This feature supports various industries and file types—SCORM files, submittals, PDFs, images, videos, live website URLs, and more. Here’s how different teams can leverage it:
- AEC Teams: Ensure contractors, architects, and engineers provide timely feedback on blueprints and shop drawings.
- eLearning Teams: Streamline digital asset reviews of course materials and instructional designs.
- Creative Teams: Keep design approvals organized and improve collaboration with stakeholders.
- Technical Writing/IT Teams: Simplify documentation reviews and version tracking.
What’s Coming Next?
We’re just getting started! Future updates to Digital Asset Tracking will include:
- Reviewboard Approval Buttons: Allow reviewers to approve assets directly from the review board.
- In-Queue System: Establish conditional workflows where certain stakeholders review an asset only after others have completed their feedback.
- Optional Reviewers: Enable non-mandatory reviewers to provide feedback without holding up the process.
- Auto-Approval Logic: Set rules for automatic approvals when all assigned reviewers approve the asset.
These enhancements will further optimize your digital asset management and review workflows, making zipBoard the ultimate digital asset management platform for collaborative reviews.
Get Started with Digital Asset Tracking & Streamline Your Review Workflows Today!
Start using Digital Asset Tracking today and experience a more efficient, transparent, and streamlined review process.
We’d love to hear your feedback after you try it out! Let us know how Digital Asset Tracking is helping your team, and stay tuned for more exciting updates.
FAQs
Digital asset tracking refers to the process of monitoring and managing digital assets throughout their lifecycle, including their status, feedback, approvals, and versions.
Examples of digital assets include images, videos, PDF documents, SCORM files, design mockups, blueprints, technical documentation, and live website URLs.
A digital asset management (DAM) system helps organizations store, organize, manage, and retrieve digital assets efficiently. It centralizes asset storage, streamlines collaboration, and ensures proper version control.
The best technology for digital asset tracking depends on your needs. Document management and collaboration software like zipBoard provide cloud-based, browser-based tracking with features like version control, annotations, automated reporting, and AI-powered features to streamline your workflows.
A digital asset management (DAM) software is a system designed to organize, store, and manage digital assets in a structured manner, ensuring easy retrieval and collaboration.
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