Manage Design Projects – Best Practices

7 step process for design project management.

Brief out business requirements

Understanding and documenting client requirements requires great attention. This step set the foundation for future steps and project success. In the words of Melvin Simpson

“I’ll listen to what the client says but also drill down into what they really want and need — what are the real goals, where are the pain points, what are the priorities?”

When you know the requirements well, then you can step ahead to kick off planning and plotting.

Define Goals, Budget and Team

Once you know client expectations and goals, now you can define the goals for your execution. What is to be done? How does it need to be done? What level of creativity is required? Also, you need to allocate resources and designate dedicated and/or part-time team members. Everyone should be clear what is their role, how they need to move forward, who all are available full time, what are the resource constraints(budget and time).

Narrow down options and choices

There can be multiple paths leading to goals but you don’t have time to experiment and test them all. You need to look for the best suited top 1 or 2 options and keep your scope limited to them only. This keeps you directed and prevents unnecessary wastage or time and other resources. A well-laid kickoff meeting is a great way to go for it.

Setup a predictive timeline

Tying goals to timelines are important to maintain discipline. Breakdown your goals into tasks and sub-tasks and have a deadline defined for each petty task. This has two advantages one the task stays on top of mind regardless of its priority. Second, it gets done in time. I agree being flexible is also necessary owing to practical obligations. But having a predictive timeline set gives you and your team a broad picture of what is to be done by when. This maintains a sense of urgency.

Set open communication channels

For a design team to collaborate well, it’s important that there are no hurdles in the path of communication. All the possible communication channels should be open and accessible to all every-time. Creativity cannot be bound to office hours. Better ideas can strike you anytime and if you miss it then, then it’s gone. So communication and sharing should be butter smooth.

Execute, validate and refine

The stage is set, now its action time. You and your team need to join hand to execute the drafted plan. The execution step in itself has multiple phases(rough sketch — wireframe — prototype — actual product). And each phase can have multiple iterations. For each iteration in every phase feedback is important. Then the previous iteration is refined based on the feedback in the upcoming iterations. Validating your work at each iteration prevents you from taking the wrong path and makes you fix your mistakes when they are still economical.

Review performance and enhance methodologies

setting up a good process is necessary but evaluating it at each step is also equally important. There is always room for improvement. And can catch the low points of your current process only when you are vigilant enough to identify and embrace them. Fixing the lows makes you reach new highs with every project you accomplish successfully.

Conclusion

There is no one precise process that fits all teams. Some modification are obvious but these steps can be a good starting point to strategize and plan your next design project. To keep it manageable and under-control at each point of time.

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