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ToggleEfficient document management and collaboration are critical for project success. But many AEC teams struggle with time-consuming tasks like finding documents, sharing them securely, ensuring timely reviews and issue resolution, as well as tracking tasks. Sometimes, this is as a result of using legacy document management solutions.
zipBoard, on the other hand, helps AEC teams bridge these gaps by providing a centralized platform for document management, review, and markup.
The Engineering Office (EO) provides architectural, engineering, and design services for large commercial projects in Dubai. EO manages approximately 60 construction projects of varying sizes simultaneously. As part of their core capability, EO’s in-house team and external consultants (if required) review construction-related technical submittals to ensure the design standards. On a yearly average, they handle 11,000 documents.
However, their existing document-handling process posed several challenges, including:
So what did EO do?
They embraced innovation and digital collaboration – by integrating zipBoard into their DMS and SAP ERP system.
This integration improved their document management and collaboration, resulting in remarkable improvements:
zipBoard is a cloud-based document management and collaboration platform that enables AEC teams to review documents and track issues in a central hub – with all project parties.
The project dashboard and phases feature in zipBoard keeps everyone on the same page by meticulously tracking document versions based on project phases. This eliminates the risk of working with outdated files and costly mistakes.
With zipBoard’s task manager offering Kanban and table views, prioritizing and assigning tasks becomes effortless. The visual interface provides clear ownership and accountability.
Gone are the days of file conversions and switching between applications for feedback. zipBoard offers built-in document markup and approval tools like highlighters, shapes, freehand drawing, screenshots, and recording. These allow for direct annotation of designs and documents within the platform itself.
Using zipBoard enables you to connect your existing AEC tools like ERPs, cloud storage, and document management systems for a unified workflow. This ensures everything you need is readily accessible in a one-stop shop.
zipBoard generates comprehensive reports in minutes, saving you valuable time and effort. This automated reporting feature allows you to focus on what matters most – managing your projects and driving results.
zipBoard provides a centralized hub where your team can work together seamlessly on multiple projects and documents in one place – with all project parties. The project dashboard allows for easy organization by phase, mirroring your existing workflow and facilitating smooth collaboration between architects, engineers, contractors, and even clients.
Your data is in safe hands. zipBoard uses Amazon’s Web Services (AWS) infrastructure for secure cloud hosting. Additionally, access controls ensure sensitive information is only accessible to authorized personnel through user-role based permissions. This focus on security also translates to improved compliance with Service Level Agreements (SLAs) for document reviews.
Start your free trial or book a demo today so that we can create a tailored solution for you.
Book DemoStart Free TrialDorcas Kpabitey is a Content Marketing Specialist at zipBoard. She began her content marketing journey alongside her BA in Political Science and Spanish degree at the University of Ghana. If she's not tapping away at her keyboard or spending time on Twitter and LinkedIn, she spends her day reading articles, newsletters and books.
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Dorcas Kpabitey