Streamline AEC Document Management and Collaboration with zipBoard

The Engineering Office (EO) provides architectural, engineering, and design services for large commercial projects in Dubai. EO manages approximately 60 construction projects of varying sizes simultaneously. As part of their core capability, EO’s in-house team and external consultants (if required) review construction-related technical submittals to ensure the design standards. On a yearly average, they handle 11,000 documents.

However, their existing document-handling process posed several challenges, including:

• Circulation of physical copies.
• Lengthy communication cycles, hampering document review.
• Human-intensive processes with no real-time reporting.
• Difficulty in tracking revisions and change logs.
• Potential delays in reviewing documents within fixed SLAs.

So what did EO do?

They embraced innovation and digital collaboration – by integrating zipBoard into their DMS and SAP ERP system.

This integration improved their document management and collaboration, resulting in remarkable improvements:

• EO’s efficiency in managing technical submittals skyrocketed, witnessing an impressive 80% increase.
• Their compliance rates soared from 60% pre-integration to an impressive 95%, reducing the risk of project delays and penalties.
• They achieved substantial cost savings and contributed to environmental sustainability by reducing paper usage by 80%.
• EO experienced real-time tracking and automated reporting.
• They streamlined their processes and workflows