The team that helps you make products that everyone loves
PDF Drag & Drop Support: User can now drag and drop PDF files directly into the “Add a PDF” area for faster document uploads.
Screenshot Feature Loading Fix: Resolved an issue where the screenshot tool and screen displays were failing to load properly.
Email Preferences Link Fix: Corrected the link path in project membership notification emails (add/remove updates) to properly direct users to the settings page instead of the general landing page.
Internal Database Performance: Resolved an open sockets query alert on MongoDB Atlas to optimize back-end system stability.
Super Admin Asset Visibility: Resolved an issue where Super Admins were unable to view assets within projects owned by Project Managers.
Free-Text Annotation Editing: Fixed a bug that prevented users from editing existing free-text annotations on media assets.
Manager Comment Permissions: Restored full comment management capabilities so Project Managers and admins can edit and manage comments within their own projects.
Persistent Comment Filters: Fixed an issue where active comment filter configurations were reset and lost upon refreshing the browser window.
Prevented Duplicate External Reviewer Creation: Resolved an issue where clicking the “Continue” button multiple times rapidly created duplicate profiles for external reviewers.
Project Archiving for Managers: Fixed a permission issue preventing Project Managers from archiving their own projects.
Removed “Save As” Option: Removed the “Save As” menu item from the PDF viewer interface to prevent unexecutable saves and streamline user workflow.
Persistent Sort Configuration: Fixed an issue where comment sort settings were lost upon browser refresh.
Multi-Select Checkbox Polish: Resolved a UI display issue where enabling “Multi Select” rendered visible, open checkboxes across all comment cards.
What’s improved
Smoother sign-in and SSO experience
Login and logout behavior is more consistent.
Users are now more reliably routed to the correct organization/workspace during sign-in.
Shared-link and invite flows now handle organization routing more predictably before and after login.
Better comment and status behavior
Updating a task/comment status no longer incorrectly changes comment timing in certain cases.
Comment edit timing and status timing are tracked more accurately.
Legacy comments now handle status timestamp data more consistently
Cleaner project card experience
Reviewer display on Kanban asset cards has been cleaned up.
Status icons on asset cards are no longer accidentally clickable, reducing mis-clicks.
General quality and stability updates
Multiple QA and reliability fixes were included to improve day-to-day consistency
User impact
No major workflow changes required.
Users should notice fewer login routing issues, more accurate comment/status history, and a cleaner review experience.
What’s improved
Status labels are now easier to read, with long names shortened where needed.
New annotations now pick a better default status automatically.
Status updates are more consistent across the viewer and notes panel.
Sorting by status in the Notes panel now works correctly with custom project statuses.
When a status changes, that update is now saved as part of the conversation history.
Users now get clearer live feedback when status updates are applied.
Fixed several QA-reported regressions related to the custom status dropdown rollout.
Fixed comment timestamp behavior so edited comments show the correct edited time.
Removed old, unused status handling code to improve reliability after the migration.
User impact
Smoother status workflow, clearer activity history, and fewer inconsistencies in annotation/comment behavior.
What’s improved
Prevent any reviewer from changing the status of an asset in a web review
This small release improves rich-text rendering in ZipBoard’s file review flow, primarily by allowing clickable links in sanitized HTML
Overview
This pull request introduces a major set of UI/UX improvements and style refactors for the file management and onboarding experience. The changes focus on enhancing the onboarding flow, updating modal and card styles for consistency, improving responsiveness, and refining button and dropdown interactions. The most significant updates are grouped below.
Onboarding and Modal UI Enhancements:
Added comprehensive onboarding empty state and template card styles, including responsive layouts and upload card interactions.
Introduced new and improved modal styles for file upload and onboarding progress, including consistent padding, headers, and footers.
Updated the onboarding upload flow to show a progress modal after uploading, and auto-open the share modal if navigating from onboarding “Send for Review”.
File Card and General Layout Improvements:
Refined card component styles for better spacing, padding, hover effects, and footer actions.
Improved button and dropdown menu interactions, including hover states and minimum widths for dropdowns.
Consistency and Theming:
Standardized the use of the $success color variable for selected template cards, check icons, and buttons, replacing hard-coded color values.
Updated “Add Content” button labels to “Upload” for clarity.
Responsiveness and Accessibility:
Improved responsive behavior for onboarding containers and template cards.
Enhanced file and task card layouts to handle overflow, break long words, and adjust heights for better usability.
Other Notable Changes:
Changed file table scroll area to use a viewport-based calculation for better fit.
Other miscellaneous UI updates to support the new onboarding flows.
These updates collectively modernize the onboarding and file management UI, improve consistency, and lay the groundwork for a more intuitive user experience.
Overview
This pull request introduces quality of life improvements and security enhancements for version 5.1.11 of ZipBoard. The changes include integration of Mixpanel Session Replay for analytics, visual indicators for external/guest users, improvements to organization context management, a new comment pointer system for better navigation, and various bug fixes for video/audio file handling. Additionally, the PR removes deprecated integration UI code (JIRA, Wrike, Slack) that is no longer needed.
Key changes
Enhanced organization context management with server-side storage to persist user’s current organization selection
Added Mixpanel Session Replay integration with session recording capabilities for user behavior analysis
Implemented external user tagging to visually distinguish guest users from organization members in comment interfaces
Introduced a new comment pointer system that replaces visible comment dots with numbered pointers for cleaner UI
Fixed video/audio type detection with fallback logic for legacy files that have incorrect type metadata
Removed links for JIRA, Wrike, and Slack from the project settings modal
Overview
This PR standardises the review UI across all review types (except PDF), mirroring the current video review UI. It’s also addresses some specific QoL issues such as mentioning other users and visual indications of the active comment.
Key changes
The clean UI implemented for video reviews extended to URL, ZIP, and image file types
Integrated Quill editor with quill-mention plugin across comment bars, viewport comments, and reply sections
Added visual mention dropdowns with user avatars and usernames throughout the application
When selecting an annotation, all replies are expanded by default.
This PR introduces a comprehensive type categorization system for ZipBoard, splitting types into “upload types” (for assets/files) and “task types” (for issues/tasks), along with tag-based filtering for tasks. The changes enable better organization and filtering of content through:
U{projectId}{counter}.Looking Ahead
We’re committed to continuously improving zipBoard and appreciate your feedback. Stay tuned for more updates and enhancements in our upcoming releases!
Thank you for your continued support and for choosing zipBoard for your collaboration needs.
These changes significantly improve the video review workflow, making it more responsive and user-friendly while maintaining all existing functionality.
We just deployed the new version 5.1.6 of zipBoard. This release focuses on improving the core review experience with significant fixes to the annotation system, comment functionality, and user permissions. The new enhanced tag system provides better organization and workflow management capabilities.
Below are the release notes for the new version:
Media Preview Styling Enhancement
Comment System Improvements
Image Annotation Coordinates
Client Comment Visibility
Guest User Permissions
Guest Review Loading Issue
Enhanced Tag Management System for Files Modal
Tag System Features:
Looking Ahead
We’re committed to continuously improving zipBoard and appreciate your feedback. Stay tuned for more updates and enhancements in our upcoming releases!
Thank you for your continued support and for choosing zipBoard for your collaboration needs.
This release introduces enhanced Jira integration with support for webhook event handling and a more intuitive project mapping UI. It also adds Interactor API integration for managing OAuth flows and refines the integration templates UI. Improvements to metadata include stricter date validation and better screen reference filtering. Task and project management are now more secure and thorough, with permission-based delete actions and complete data cleanup on project deletion.
What’s New in v5.1.5
Looking Ahead
We’re continuing to refine our integration capabilities and improve platform performance while working on exciting new features for future releases.
We’re excited to announce that we’ve just deployed zipBoard v5.1.4!
This release focuses on enhancing our Procore integration with expanded document synchronization capabilities, improving our project templates functionality, and addressing several critical performance issues to provide a smoother experience for all users.
Note: This update builds on our previous releases and maintains compatibility with zipBoard API 1.2.1.
The highlight of this release is our enhanced Procore integration, which now supports Submittal document syncing with tag mapping and improved status synchronization. We’ve also made significant improvements to our template system, fixing critical issues with comment visibility in task lists and enhancing the phase loading process.
Additionally, we’ve improved the user experience by addressing loading delays when reviewing uploaded URL links and adding visual indicators for files synced from external platforms, making file management more intuitive.
The complete release notes are included below for your reference. These improvements directly address feedback we’ve received from our users, and we’re confident they’ll enhance your collaboration experience.
Thank you for your continued support and feedback which helps us continuously improve zipBoard for your collaboration needs.
What’s New in v5.1.4
Looking Ahead
We’re continuing to refine our integration capabilities and improve platform performance while working on exciting new features for future releases.
We’re thrilled to announce that we’ve just deployed zipBoard v5.1.3!
This release introduces two major new features that will transform your workflow: Procore Integration and Project Templates. We’ve also made significant improvements to client access management, file handling, and sharing capabilities.
Note: This update builds on our previous releases and maintains compatibility with our current API version.
✅ The Procore Integration allows seamless synchronization between zipBoard projects and Procore, enabling effortless document management across platforms.
✅ Our new Project Templates feature provides industry-specific templates that streamline project setup with pre-configured settings for construction, web design, learning design, and content development workflows.
âś… We’ve also addressed several important issues related to client access permissions, video uploads, and share link functionality to enhance your collaboration experience.
The complete release notes are included below for your reference. We’re particularly excited about how these new features will save you time and improve your team’s productivity.
What’s New in v5.1.3 | Compatible with zipBoard API 1.2.1
Looking Ahead
We’re continuing to enhance our integration capabilities while focusing on workflow optimization and collaboration features in upcoming releases.
We’re excited to announce that we’ve just deployed zipBoard v5.1.2!
This release focuses on strengthening client permissions management, optimizing file storage, and introducing our enhanced Review Tracking system. We’ve also made important improvements to filtering capabilities and fixed several critical UI issues.
What’s New in v5.1.2
Learn more about the enhanced review tracking system for document, content, and other digital assets here →
Looking Ahead
We’re continuing to enhance our platform’s core functionality while introducing new features to improve collaboration and file management capabilities.
Thank you for your continued support and for choosing zipBoard for your collaboration needs.
We just deployed the latest version v5.1.1 of zipBoard, our first release of 2025!
This release introduces powerful client access management features, enhanced file handling capabilities, and significant improvements to metadata sorting and filtering.
Now, the updates!
zipBoard Release Notes – v5.1.1
Compatible with zipBoard API 1.2.1
Infrastructure
Looking Ahead
We’re continuing to enhance our platform’s core functionality while introducing new features to improve collaboration and file management capabilities.
Thank you for your continued support and for choosing zipBoard for your collaboration needs.
This release delivers significant improvements to file management, PDF processing, and organization workflows, along with important UI enhancements and bug fixes.
It’s compatible with zipBoard API 1.2.1
Looking Ahead
We’re focused on enhancing collaboration features and expanding PDF processing capabilities in upcoming releases.
We’re excited to bring you updates that enhance performance and improve collaboration workflows.
These updates are compatible with zipBoard API 1.2.1
Â
screenId immediately, with image rendering handled asynchronously on the server side for faster client interactions.h:mm A, MMM dd yyyy, ensuring better consistency and user clarity.filesCount, tasksCount, and collaborator count for each project, along with separated date and time fields for project creation and updates.status field to dynamically display “Archived” for archived projects or reflect projectStatus otherwise.formatTimeHMMA, to format timestamps for better consistency in UI displays.timeDelta logic.We disabled screen recording on YouTube pages, due to violation of Chrome Webstore rules.
We’ve resolved issues with GP courses and enhanced our annotation tool to provide a smoother and more accurate user experience.
We recently released a new version of zipBoard, which is compatible with zipBaord API 1.2.1. The new features associated with this release include improvements to task management, PDF handling, and overall user experience enhancements.
We recently updated the zipBoard API documentation.
Here’s what’s new ⬇️ (click on the toggles to view updates)
Â
POST Responses
Compatible with zipBoard API 1.2.0
Here’s what’s new ⬇️
1. Introducing AI-powered task types! Save time on creating custom task types. Simply use AI-generated suggestions based on your industry.
There’s more, you can now also change your default task type based on your commonly used task types.
1.Big news for zipBoard users using Outlook! 🎉 zipBoard is now integrated directly into your inbox.
âś… Easily convert emails into tasks and stay on top of your projects. Say goodbye to endless tab switching and hello to streamlined task management.
Learn more here and try it now! It’s very easy to set up.
1. Introducing the New PDF Player in zipBoard! With this new PDF markup tool, you get access to an array of advanced PDF annotation features, hyperlinks, file and image insertions, and a whole new experience! This allows for a seamless and flexible review process. Learn more.
1. Introducing AI-powered project statuses! Save time on creating custom statuses. Simply use AI-generated status suggestions based on your industry. Learn more.
1. Improved document version control system. Now you can add and track multiple versions of a file in one place. Learn more here.
1. Mobile view for the zipBoard web app is now available and you can easily use it on your iPad/Tablet – on the go!
1. The upload counter for screens, tasks, and comments is now fixed. There was previously an issue with updating the counts.
2. We identified a UI issue with the upload functionality. Clicking the upload button opened a prompt tab. However, when changing phases within the prompt, the entire phase name wasn’t displayed correctly. This bug has been fixed.
1. Fixed switching slides error in slide show for PDF and SCORM files
2. Resolved issues for guest reviewers not viewing annotations they add
3. Implemented replies for MP3, video, and image files
4. Resolved issue with adding comments in the right hand rail in live annotations. You can now successfully add comments.
1. Publicly launched the all-new zipBoard video recording tool! Try it today and streamline your review process with video recordings. Learn more and try it here.
1. Fixed issue with guest reviewer link. Now guest reviewers can can see the annotations they add using the guest reviewer link.
2. Added “Add Reply” option in the review board.
1. Resolved “Create Project” issue when a new user creates a zipBoard account. The “Create Project”, which was shown as “Refresh” in the center of the page, has been fixed.
1. Fixed issue concerning collaborators being able to create project reports and access existing ones, Now, collaborators will be unable to do any of these.
1. Fixed issue of collaborators (user roles) having the ability to delete other collaborators, super admins, and admins from projects.
1. Fixed issue on MP3 share link for guest reviewers. Now, when you share MP3 links to guest reviewers for review, they will be able to see the file. See the update in action here.
2. Update on adding statuses to projects. Earlier, you could only add new statuses at the org level, but now you can also add it at the project level. Click to see how.
1. Filters have now been added in the Explorer page in zipBoard. See the image below 👇 and try it here.

2. Issue with “Delete Files” has been resolved.
3. You can now add tags for tasks. See image below 👇

1. Projects not in use for over 6 months will get archived moving forward.
2. Newly added Statuses at the Project Level
A status feature has been added in the project dashboard but it’s currently not working. Kindly ignore it for now.
3. Fixed Welcome Video for New Accounts
Anytime you create a new account, you get a welcome video in the app. That hasn’t been showing for some time now, but we’ve fixed it so you get a walkthrough when you create a new user account.
3. Fixed Annotation issue in review for PDF/SCORM files
Users were unable to add annotations when reviewing PDF and SCORM files. We’ve fixed that now.
4. Fixed change issues in the Explorer page for the ‘Projects’ view
5. Fixed error in the Explorer page when creating projects.
6. A ‘Sort’ option has been added to the table view of projects
7. Added a new Tag option in the Upload page
1. Fixed issue in onboarding video modal
The word “video” now only appears once in the onboarding video modal
2. Fixed broken reply edits in production
You’ll no longer have issues with the PUT endpoint
3. Explorer has been ported to React
4. The notification system has successfully been improved
5. Updated Meteor
6. The Explorer page of the table view has successfully been ported to React
7. Fixed issue when switching project from the name on the top in tasks (for Kanban mode)
Â
1. Fixed Video Review issue
Selecting any task from the right side taskbar would show you tasks on screen and it would navigate to the pointer where that task was added.
1. Fixed navigation issue in Kanban view on the task pageÂ
The navigation has been fixed and you can now easily navigate when you change projects in Kanban view.
2. Fixed issue in Notifications
When you add a client to a project and the client receives a notification, the project name no longer shows as undefined.
1. Fixed broken Edit Replies in Live Annotations
You can now edit replies without any challenges
2. Updated Add Reply for Live Annotations
3. Fixed bug issue for image files
You can now add annotations to image files with a Share Link
4. Fixed Search bug
You can now search file uploads using tags
5. Fixed issue in Tags
You can now add new tags, edit tags or delete them in the tags page
1. Fixed issue in the stamp feature for PDF files
You can now seamlessly add new stamps to your projects.
2. Improved task search in Kanban view
You can now search for tasks with an ID in Kanban view on the Task page
3. Fixed incorrect email/notification issue
Users for SSO orgs will no longer be redirected to the wrong page.
4. Fixed the issue in the review board in slideshow mode
You can now see items in slideshow mode when you open tasks from the right-side taskbar.
1. Â Introduced a new feature to tag users in live reviews.
2. Updated and improved notifications UI. Changes for a particular task are compiled and can now show up in one notification with options to explore with the arrow button.
1. Text Annotation – We have added a new text annotation feature for PDFs that allows users to add text directly to the PDF document that they are reviewing. There is a range of capabilities such as changing the font, size, bold, italics, underline, strikethrough, and highlight.
2. Comment Filtering While Reviewing – We have added a filtering function that allows users to filter out comments that were made by user who are either internal vs external to the org. Users can also filter out or in comment by specific users.
3. Long Name Fix – Users with long names will no longer have their name distort the comment boxes that generate when an annotation is made. The name now cuts off instead of spilling over.
4. Stamp Annotation – the stamp annotations will now be generated when the stamp is selected, and the mouse is clicked. This replaces our old UX where stamps were generated one by one and dragged to their required destination.
5. Device Mode – Users can now drag the device mode window to expand or shrink it. They can also specify the exact pixel dimensions not too instead of working with pre-set sizes.Â
1. Uploaded source maps to Montiapm.
2. Fixed exception after template destroyed.
3. Redirected short links to custom domain and fixed broken URL concatenation.
4. Fixed redirect URL.
5. Fixed build issue.
6. Introduced new multi collaborators UI.
7. Introduced new notifications UI.
8. Fixed user-requested bulk edit issue.
9. Fixed collaborators GET endpoint and refactoring.
10. Fixed navigation to manage org, edit profile, and manage integrations by fixing the autorun subscription issue.
1. Implemented multiple performance improvements for the app and some fixes.Â
2. Fixed task modal not rendering intermittently after clicking on a task in the notifications drop-down.Â
3. Fixed task modal being shown repeatedly on switching between Kanban/table.
4. Improvements for share link email. Email now includes role, permission and whether they need a login or not.
5. Fixed replies not being added correctly to reviewboard.
6. Added warning prompt when users added same content twice.
7. Fix for file limit exceeded issue when uploading files from Kanban.
8. Fixed lag when clicking the “Add File” button on the uploads page and the dropdown toggling.
1. Default phase migration and related changes. Removed empty default phase (-) and moved over to having a default phase named “uncategorized”. It is a follow-up to the release of the new Kanban UI for content. All new projects now have this phase created by default. All files and tasks in existing projects which do not belong in a phase are now migrated over the “uncategorized” default phase.
2. Performance enhancements: Miscellaneous enhancements were made to improve the performance of the app
1. Fixed for comment text area sizing. The text area was being resized on every keypress. There was also an issue with resizing space.
2. Duplicate tag names being shown in tags search as tasks. This appears to arise from a prior bug which caused two entries of the same tag to be created. Temporary patch only for the UI.Â
3. The file model is now launched right after the files finishes uploading. Previously, there was a modal with “start review” on it.
©️ Copyright 2025 zipBoard Tech. All rights reserved.