23 Nov
A new way to enhance searchability and organization for documents and assets and streamline task management.
If you clicked on this article looking for a magical cure to chaos in your workflows, you’re in the right place. No, we’re not conjuring a time-turner or a mind-reading app—but we’re introducing something that might feel just as transformative.
Let’s talk about auto-tagging, a new feature in zipBoard, designed to cut through the clutter and transform how you manage files and tasks.
Simplify Your Workflow with Auto-tagging
Managing a multitude of tasks and files across multiple projects can be overwhelming. It is also daunting and time-consuming to keep these files and tasks organized and easily accessible to all stakeholders. But it doesn’t have to be so, especially with the surge of AI.
That’s why we’ve introduced an auto-tagging feature for files and tasks. Think of it as your AI assistant, automatically labeling content and tasks so everything is where and when you need it.
These AI-powered additions enable you to enhance searchability and organization for documents and assets and streamline task management by tagging based on descriptions or project context and file names, respectively.
Let’s dive into the details of how this feature works and why it’s a game-changer.
What is Auto-tagging in zipBoard?
Auto-tagging leverages AI to analyze file names, content, and task descriptions, applying relevant tags to help you stay organized.
How does it work?
Files and Uploads
Tags are generated based on file names, types, or associated content. For example, uploading “Blueprint_ProjectX_2024.pdf” automatically tags it with “Blueprint,” “Project X,” and “2024.”
Tasks
Task descriptions and details are scanned to create tags reflecting priorities, deadlines, or categories. For instance, a task labeled “Prepare Marketing Plan by Friday” could be tagged with “Marketing,” “Plan,” and “Deadline: Friday.”
Why You Need Auto-tagging
1. Enhanced Organization
Auto-tagging helps you keep your projects organized effortlessly and makes it easier to find tasks and files. By automatically labeling and categorizing files and tasks, auto-tagging ensures everything is in its right place without lifting a finger.
For instance, uploading files containing the word “Manual” will mean you have files tagged “Manual”, therefore categorized as such. This will make it easier to find all manuals by searching for that keyword. The same applies to tasks.
2. Time-saving Efficiency
Manual tagging can be time-consuming and prone to errors. Auto-tagging eliminates this challenge, allowing you to focus on what truly matters – completing your projects on time and within budget.
3. Improved Collaboration
Teams thrive on clarity. Consistent tagging minimizes confusion and minimizes the risk of miscommunication, making it easier for everyone to find and use shared resources.
4. Better Search Functionality
With accurate and consistent tags, searching for files or tasks is as simple as typing a keyword. No more scrolling through endless folders.
How Auto-tagging Streamlines Project Workflows Across Industries
Architecture, Engineering, and Construction (AEC)
- Quickly tag blueprints, site photos, and project plans.
- Ensure team members have instant access to the latest versions.
Learning and Development (L&D)
- Streamline training materials and course content.
- Organize learner assessments for faster access.
Creative and Web Design
- Automatically tag design assets and client feedback.
- Keep project briefs organized and easy to retrieve.
Technical Writing and IT
- Tag technical manuals, user guides, and support files.
- Manage and retrieve critical documents effortlessly.
The Benefits
Advantages of Auto-tagging Files and Content
- Seamless Categorization: Files are tagged based on context, making it easy to find what you need.
- Effortless Uploads: Automatically organize new uploads without manual input.
- Collaboration Ready: Ensure shared documents are consistently tagged for team access.
Advantages of Auto-tagging Tasks
- Prioritize Effortlessly: Automatically apply tags for deadlines, priorities, and categories.
- Focus on What Matters: Quickly sort tasks by urgency or type.
- Simplify Workflow: Keep tasks structured and easy to manage for the entire team.
Get Started with Auto-tagging Today
Ready to say goodbye to the chaos of manual tagging? Check out our help documents for a step-by-step guide on how to use auto-tagging for files and auto-tagging for tasks.
Log in or sign up for free to try auto-tagging files and tasks today!
More on Auto-tagging: Customize Auto-tags for Your Needs
The auto-tagging feature in zipBoard is smart but also flexible. You can always edit tags or create new ones to align with your workflow.
Make Auto-tagging Your New AI Assistant Today
Transform how you manage your tasks and files with auto-tagging. Log in or sign up for free to try it today. Say goodbye to clutter and hello to a more efficient, productive workflow.
Start Free TrialBook DemoStay tuned for more updates and tips on how to make the most of zipBoard’s features.
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