15 Apr
Introducing Custom Project Templates in zipBoard: Save Time on Project Setup and Streamline Collaborative Reviews
Imagine kicking off a new project and spending hours just setting up workflows instead of actually working. Whether you’re managing construction documents, web design feedback, or content approvals, the initial setup can be a frustrating bottleneck. Teams often spend valuable hours configuring project structures, defining review processes, and organizing tasks before they can even start
04 Apr
Streamline Your Content & Document Management Lifecycle with zipBoard
Managing the document lifecycle efficiently is a challenge for many teams. According to a 2024 AIIM report, organizations estimate that 67% of their unstructured data resides in cloud storage—yet only 4% report any reduction in management costs. As AI and automation initiatives accelerate, unstructured content continues to pose significant challenges, particularly around security, compliance, and
28 Feb
How to Effectively Collaborate on PDF Documents with zipBoard
Over 2.5 trillion PDFs are created annually, making them one of the most widely used file formats in professional settings. PDFs remain the industry standard due to their format preservation, security, and universal compatibility. This makes them the preferred choice for sharing important documents with multiple stakeholders. Owing to this, seamless PDF collaboration is essential
18 Jul
Document Versioning: What It Is, Benefits, Best Practices, and Tools
During reviews and approvals, the struggle with multiple document versions is all too real. Stakeholders provide feedback, edits are made, and suddenly you’re juggling a confusing mess of “Report_Final_v3” and “Design_Prototype_v2.” This chaos can derail project timelines and lead to frustration across your team. The good news? Document versioning helps you deal with this. Document
07 Feb
Stakeholder Collaboration: A Complete Guide on Working with Internal and External Stakeholders in One Place
Successful projects don’t happen in isolation—they require seamless stakeholder collaboration between internal teams and external parties. Whether you’re managing construction blueprints, developing eLearning content, designing websites, or reviewing digital assets, keeping everyone aligned is crucial for efficiency, transparency, and high-quality outcomes. But stakeholder collaboration isn’t always easy. Miscommunication, version control issues, and scattered feedback can
05 Sep
Seven Benefits of Cloud-Based Document Management
The pandemic forced many businesses to accelerate their digital transformations, with paper files becoming a hindrance as more employees worked remotely. Since then, many companies have retained a remote or hybrid working model. As a result, cloud-based document management has seen an upsurge in popularity. A cloud document management system has an array of advanced
05 Jul
How to Build a Document Review Hub in zipBoard
Building a document review hub will help you stay on the same page with your team, ensure clarity, and keep your workflow organized. It will also help improve the efficiency and effectiveness of your document reviews and approvals. However, choosing and implementing the right solution for your document review and approval can be daunting. And
25 May
Efficient Document Approval Workflow: Best Practices and Tools to Streamline Your Processes
Regardless of your industry and the type of document you need approval for, without a proper structure and a well-defined document approval workflow, you’re likely to experience delays, miscommunication, errors, costly fixes, and compliance issues during your document feedback and approval process – which can lead to decreased productivity and missed opportunities. Efficient document approval
29 Mar
Document Approval Software for Architectural Teams: Why You Need It and How to Choose One
As an architectural team, managing documents can be a daunting task. From design plans to specifications, your team will generate and process a large volume of documents throughout a project. This is why document approval software is an essential tool for architectural teams. In this article, we will explore why you need document approval software
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