Now if a single project management tool can keep track of these scattered internal and external facing communication paths. It will surely save designers from the insane pressure to keep things manageable.
Bucketing and prioritizing Tasks
The phrase ‘First things first’ holds true in every scenario. All tasks the design team intends to accomplish are not identical in terms of criticality. The priority, severity and complexity of each task is different and needs to be handled accordingly. But the absence of a system that clearly buckets your tasks for different modules and priority can easily overwhelm you. This adds to the mess and pressure that already prevails catering to strict deadlines. One shot planning is obsolete and undesirable. So, tasks keep coming at their pace as the team decides for successive modules and gathers feedback for the previously designed modules. Having a system set to place these tasks in desired lists keeps thing in order and makes the workflow effortless.
At the end of each design sprint the biggest concern is ‘where we spent all the time? Damn it was 5 days! Did we just did this only? Why couldn’t we beat the plan?’ — These thoughts will keep hounding you and your team unless you get organised. Just having a project management tool in place won’t do wonders. All the tasks and discussions need to be reflected in the system. Continuously updating the tasks as per the current status keeps everyone in sync. This in the long run helps you identify the silos where you need to work to improve your process.