Streamline Your Document Approval Process with zipBoard
Get contextual feedback, collaborate seamlessly with unlimited stakeholders, and speed up approvals with the best document approval software.
Trusted by Teams Worldwide
Manage your documents from start to finish. From anywhere, all from your browser.
Streamline your workflows, improve collaboration, and reduce errors with our centralized document review and approval software. Easily review, assign, manage, and approve documents of all types, including: PDFs, zip files, Word Documents, PowerPoint Presentations, Excel, linked documents, and more.
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What our clients are saying:
Rather than write up a small book I can quickly use the provided tools to visually capture the problem and point, encircle, and write a note connected to the needed changes. It has saved us so much time and increased productivity. Highly recommend.
Nathan Williams, Marketing Director
Best Practice Medicine
Set up a consistent workflow for document approval
With zipBoard’s document approval software, you can easily create customized workflows to fit your specific needs and ensure that documents move through the review process efficiently and accurately. Say goodbye to endless email threads and attachments. With zipBoard, you can loop in all the right collaborators and get feedback or approval in one centralized location.
Provide clear and contextual feedback with zipBoard's PDF annotation tools
Our advanced, yet intuitive annotation tools help you communicate your feedback effectively and efficiently. Use the comment, pencil, box, checkmark, highlighter, shapes, screenshots, screen recordings, and more to mark up directly in your documents.
Seamlessly integrate with your existing systems
zipBoard’s document approval workflow software integrates seamlessly with popular document management systems, ERP, and SAP platforms. This allows you to review and annotate documents directly within your familiar workflow, without the need to upload sensitive files to an external server.
Improve collaboration and transparency with unlimited stakeholders
Easily invite internal teams, external collaborators, and clients to collaborate on document reviews. Everyone can share their comments directly within the document, ensuring everyone is on the same page. This reduces misunderstandings and streamlines the approval process.
Streamline Your Document Workflow, No Matter the Size or Industry
Whether you’re a small team of designers or a large enterprise managing complex construction projects, zipBoard is the perfect solution for document-heavy workflows. Our software is designed to handle a variety of document types, including:
Share Documents with Granular Control
Choose from a variety of sharing options to ensure security and easily share PDFs as links with clients and collaborators, giving them the exact level of access they need.
Customize Document Approval Workflows
zipBoard allows you to create and assign custom phases to each document you upload. Simply drag and drop documents to the relevant phase on your Kanban board to visualize progress and ensure tasks are completed on time.
💡 Note: This applies to both uploaded documents and tasks within your Kanban board, providing a unified view of your workflow.
Customized Approval stamp and signature for your PDF
A good document approval software isn’t complete without the ability to add your personalized stamp and signature. zipBoard lets you add your unique seal of approval to PDFs, giving them a professional and official look.
Track Document Versions Effortlessly
Keep all versions of your documents organized in one place. Easily access previous versions and ensure everyone is working on the latest version to avoid confusion.
Streamline Your Document Approval Workflow with zipBoard
Sign up for the free trial and create a project
Set up your workflow and add documents
Invite internal team members and external stakeholders
Review and approve with markup tools and customized approval stamps
Why Productive Teams Choose zipBoard as Their Document Review and Approval Software
Secure Storage of Your Data
Enjoy the flexibility of cloud-based storage without compromising security. Choose your preferred server location and ensure your data remains under your control.
Convert Comments into Tasks for Efficient Management
Easily transform comments into actionable tasks with due dates, assignees, and priorities. Keep your team organized and on track.
Print the PDF With Annotations
Preserve your annotations, stamps, and signatures when printing physical copies. zipBoard also allows you to print large documents quickly and easily.
Centralize All Annotations
View all the reviews in your project in one place. Visualize them better using zipBoard’s task list and Kanban board.
Get Insights on Document Statuses in Real-Time
Get access to auto-generated reports on document reviews, task progress, and project status with just a few clicks. Save time and make data-driven decisions.
Supports other file types
Apart from documents, zipBoard supports various file types, including videos, images, audio, HTML, zip files, live URLs, and more, ensuring you can review and approve all your digital assets in one place.
Integrate with the Tools You Already Use
zipBoard integrates seamlessly with your existing tools, including popular document approval software and ERPs, ensuring a smooth workflow.
Flexible Pricing with No Hidden Costs
Our pricing model is designed to be flexible and scalable, with no need for additional licenses for external stakeholders.
Pricing plan
Team
Starts at $99/ mo
- Includes:
- Up to 20 Digital Asset Pieces
- Up to 1GB Storage
- Unlimited Collaborators
- Unlimited Reviewers
- Unlimited Projects
- Standard Email Support
- Knowledge Base
Agency
Starts at $199/ mo
For growing teams – Adds advanced collaboration and management tools, ideal for projects involving multiple agencies.
- Includes everything in Team, plus:
- Up to 100 Digital Asset Uploads
- Up to 5 managers
- Project reports
- Integrations
Enterprise
Custom
For large teams and complex projects – Custom pricing with enterprise-grade features, support, and unlimited external stakeholder access.
- Includes everything in Agency, plus:
- Premium Customer Success
- Single sign-on
- Archive Projects
- Custom Integrations
- Custom Workflows
- Custom Training
- Custom Reports & Insights
- Custom User Permissions & Roles
Productive teams
– they love zipBoard.
Move Your Documents from Review to Approvals Faster with zipBoard
Book a demo to see if zipBoard is the right document approval software for you.
Get Answers to Your Document Approval Questions
Document approval software, also known as document workflow management software automates the process of getting reviews and approvals for documents. It streamlines the forwarding of documents to the appropriate reviewers, tracks the entire process, and maintains a clear trail of all actions taken, including dates, times, and identities of the original author and last editor.
A document approval process is a sequence of steps a team follows to review and approve documents. This process ensures that documents are accurate and meet the needs of all stakeholders before they are finalized. For more details, you can refer to our document approval process article.
A document control system (DCS) is an organized framework for managing and regulating all documents within a project or organization. It involves processes and technologies designed to control document creation, review, modification, issuance, and accessibility.
Yes, you can create a document approval workflow in zipBoard. The platform allows you to set up all your document’s review steps, loop in the right collaborators, and get feedback or approval without the need for separate emails and attachments.
No, reviewers do not necessarily need a zipBoard account to approve documents. You can share documents with clients, consultants, contractors, and other project parties without requiring them to create accounts. Here’s an example →
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